Regional Officer- Norwegian Red Cross

VACANCY - REGIONAL FINANCE OFFICER- Norwegian Red Cross
The purpose of the regional offices (RO) is to ensure implementation of the international strategy in the region, by establishing and following up regional and country strategic direction through regional and country frameworks. This means that RO is responsible for strategy implementation, ensuring accountability and providing leadership in the region and for supporting country offices (CO) based on strategic direction and overall frameworks from National Office. The RO ensures strategic relationship management with all Norwegian Red Cross NS partners in the region, the Federation and the ICRC, with a focus on regional emergency preparedness and response. The RO furthermore ensures strategic relationship management with donors and external partners and supports CO with grant management. The RO supports and oversees finance management and results management (PMER) in the region in line with established standards and best practices. The RO is responsible for optimal use of human resources by ensuring efficient and purposeful communication and collaboration, including with National office. The RO promotes competency development and ensures efficient leadership and a conducive working environment in the region.

The Society is looking for qualified persons to fill the position of:

Job Title: Regional Finance Officer
Reporting to: Regional Finance Coordinator
Location: Nairobi
Overall Purpose
The purpose of the Regional Finance and Administration Officer - Kenya and Regional Office is to support the management of a strong internal control environment, including segregation of duties, and the application of finance and administrative policies, processes, and procedures.
Responsible for the accounting and administrative functions of the regional and country programmes in line with Norwegian Red Cross rules and procedures including Kenya and Regional Office.
Duties and Responsibilities
Budgeting

• Support in the preparation, revision and reallocation of the RO, CO and NS programme and project budgets consistent with plans.
• Support in ensuring that budgets are re-prioritised bi-annually in line with available funding.
• Supporting in preparation of NORAD and MFA budget templates
• Updating budgets on the FP&A system.
• Posting of monthly NFO split for RO and CO.

Accounting

• Responsible for obtaining required supporting documents, verification with approved budget and authorisation signature by the relevant personnel.
• Prepare cash payment voucher and disburse cash for working advance & per diem to the requesting staff member after the approval of budget holder and Regional Finance Manager.
• Prepare transaction entry form for bank & cash transactions related to Africa Regional Office.
• Make entries in accounting software- Agresso for bank transactions in Africa RO and South Sudan.
• Daily accounting for the Africa regional office in compliance with the Norwegian Red Cross Operational Manual, including the Finance and Accounting Manual (FAM) and the regulations for financial control.
• Scan and file accounting documentation in the accounting system.
• Implement standardised filing and archiving system for the Region and/ at Country Office (CO) levels while promoting adherence to the same among programme departments.
• Ensure monthly running of balance sheet items and share reconciling items with respective office RO and CO for corrections.
• Preparation of cash requests and cash forecasts for CO and NS.
• Check that incoming invoices agree with supporting documentation and NorCross procurement procedures. Process invoices in electronic invoice system.

Reporting

• Preparation of the monthly and annual reconciliation of the balance sheet items cash, bank, accruals and cash advances and IRCA and working advances
• Preparation of the monthly RO and CO C-4.2 and C-4.3 reports.

Compliance and audit

• Support in the preparation of the audit working papers in line with audit engagement instructions from the external auditor.
• Assist with preparation/implementation of audit or HQ controller visit.
• Coordination with country offices on audit requirements and preparation.

Monitoring

• Book all project expenditure authorization process is as per approved Accountability Matrix.
• Before booking, ensure that all procurements are in line with Norwegian Red Cross policy and procedures at the point of clearing the payments.
• Support system improvement initiatives and ensure smooth roll out in the Regional and country offices.

Modality

• Ensure that programme advances to NS are controlled and cleared with acceptable documentation and vouchers.
• Work closely with the National Societies/Country finance officers to ensure timely and quality reporting of advances.
• Support in rolling out the new financial working modality within the supported partner NSs.

Treasury

• Support the month end petty cash reconciliation and ensure that the cash account statement is supported by a Agresso print out.
• Support bank reconciliation of all the accounts, check and ensure that all the daily bank register is updated by the cashier.
• Initiate bank transactions.
• Perform monthly cash counts.
• Initiate and split UBW invoices.

Minimum Qualifications

• Degree in finance/accounting/business administration/economics or similar qualification.
• Professional qualification in accounting (ACCA, Chartered Accountant, CPA or equivalent).
• At least three years working experience in a similar role in the international humanitarian/ NGO/Non-profit sector.
• Fluent in English. Working knowledge of French is a highly desirable.
• Experience working in an international audit or accounting firm would be an added advantage.
• Red Cross Red Crescent experience would be an added advantage.

Desired Competencies

• Advanced knowledge of accounting concepts, financial management and use reporting applications (e.g. Agresso and Advanced use of excel)
• Understanding of internal control and treasury management concepts
• Proven ability to engage discretely and tactfully with internal and external stakeholders.
• Advanced skills in computer productivity applications (Word, Excel, PowerPoint and Outlook
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Fluency in English a requirement. Work proficiency in a regional language an asset.
• Fluency in relevant IT tools, including with Microsoft Office

Application Procedure
Interested candidates who meet the above qualifications should apply strictly through the Kenya Red Cross website or link https://redcross.applytojob.com/apply/NrjXG4Elko/Regional-Officer-Norwegian-Red-Cross to reach us not later than 2nd October 2024; by submitting your application letter, updated curriculum vitae and the contact details of three work related referees (one of whom must be the immediate supervisor), along with copies of your National ID card, professional license, and relevant academic certificates. Only shortlisted candidates will be contacted.
Job disclaimer and notification:
Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview. Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.